So I decided to ditch the pen and paper and take the leap into Quickbooks.

 

One thing that I am trying to decide is whether or not I should keep inventory on my green coffee or not. From what I've heard, using this module can actually double the time you spend entering data into quickbooks. 

 

Whether you keep inventory or not, I'd like to know your reasons why and the pitfalls to not doing a certain option.

 

Thanks for your help!
DR 

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Replies to This Discussion

I started doing the inventory thing, but decided against it for the same reason you mentioned.  It's just too time consuming.

Donny,

I haven't messed around too much with putting green inventory into quickbooks, but from what I've done it seems a bit clunky. We track all inventory through Excel, which might not be quite as integrated, but makes the data very easy to work with. Especially when projecting how much green to contract for the next quarter, year, etc. 

 

Because it's easy, we can have every roaster input data as the roast, so we can track all usage in real time. Very convenient. 

Hope that helps.

Donny? "certain Option"

Are you refering to an option within Quickbooks? Some of us use a simple method of tracking Green inventory because it accually saves time for some small shops. How big are you? I have an Excel spreadsheet for this that anyone on our local network can track with me.

 

I'm not big at all. Really just starting out. I spoke with a couple people and from my conversations, the most pain staking task they had to do on a daily/weekly/monthly basis was maintaining inventory. I guess the best way to keep inventory is to literally "look" at the physical bag... Sounds easy enough!

When you're still small, it's pretty easy.  Wait awhile, and the excel method will start to make a lot more sense.  

 

Either way is still easier than QB.  my $.02

Donny Raus said:

I'm not big at all. Really just starting out. I spoke with a couple people and from my conversations, the most pain staking task they had to do on a daily/weekly/monthly basis was maintaining inventory. I guess the best way to keep inventory is to literally "look" at the physical bag... Sounds easy enough!

Hey Donny,

You should check out Roastlog. They have been working on an integrated Roast profile/ inventory management system that is almost ready to roll out. I have been helping to Beta test the new system for the last few months, and it really solves alot of issues for small to medium size roasters.

The system is easy to use and comes with many features that I have found useful to streamline my business. I am sure they can explain everything much better than myself, so look up the sight when you have some time.

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